STUDENT ENROLMENT AGREEMENT, WAIVER, RELEASE & POLICIES

Gracie Jiu-Jitsu Pretoria

Member Information

Student Name: {name}
Date of Birth: {dob}
Address: {address}
Phone: {phone}

Parent / Guardian Name (if under 18): {contact_name}
Parent / Guardian Phone: {contact_phone}
Relationship to Student: {contact_relation}

Membership: {membership_title}
Membership Fee: {membership_fees}
Billing Frequency: {membership_recurrence}
Start Date: {start_date}

1. Certified Training Instruction (CTC Alignment)

Gracie Jiu-Jitsu Pretoria provides structured martial arts instruction according to the methodology of Gracie University Certified Training Centers (CTC).

Classes are conducted in a safe and structured environment designed to promote:

• confidence
• discipline
• self-defence skills
• physical fitness

Promotion and rank progression are based on:

• technical proficiency
• attendance consistency
• attitude and effort
• safety awareness

Promotion is not guaranteed and must be earned.

I confirm that I/my child am/is physically able to participate in training.

2. Waiver, Release, Assumption of Risk, Non-Liability & Indemnity

I understand that Brazilian Jiu-Jitsu and related martial arts activities involve physical contact and inherent risks which cannot be completely eliminated even when all safety precautions are followed.

Participation in training may include:

• grappling
• takedowns
• throws
• joint locks
• submission techniques
• positional sparring
• physical conditioning

I understand that participation carries risks including:

• bruising
• sprains
• muscle strains
• fractures
• ligament injuries
• joint injuries
• concussion
• skin infections
• communicable diseases
• emotional distress
• permanent disability
• paralysis
• death

I acknowledge that injuries may result from:

• my own actions
• actions of other participants
• accidents during training
• incorrect technique application
• physical contact
• equipment use
• conditions of the premises
• travel to and from training
• application of techniques learned during training outside the academy

Participation is voluntary and entirely at my own risk.

To the fullest extent permitted under South African law, I release and discharge Gracie Jiu-Jitsu Pretoria, including its:

• owners
• directors
• instructors
• coaches
• employees
• assistants
• contractors
• representatives
• affiliates

from any and all liability, claims, damages, costs or causes of action arising from participation in training activities.

This includes claims relating to:

• injury
• illness
• disability
• death
• property damage
• financial loss

including claims arising from negligence, except where liability results from gross negligence or unlawful conduct as defined by South African law.

I agree to indemnify and hold harmless Gracie Jiu-Jitsu Pretoria against any claims brought by:

• the participant
• family members
• guardians
• dependants
• estate representatives

arising from participation in training.

I agree to:

• follow instructor safety instructions
• stop training when instructed
• inform instructors of injuries
• avoid dangerous behaviour
• maintain hygiene standards

I confirm that I am medically able to participate.

I accept responsibility for how techniques learned may be applied outside the academy.

I authorise emergency medical treatment if required including:

• first aid
• CPR
• AED use
• emergency transport

I accept responsibility for related medical costs.

This waiver is binding upon heirs, dependants, executors and assigns.

I acknowledge that I have read and understood this waiver and that I am giving up certain legal rights.

3. Annual Registration Fee

An annual registration fee of R500 per member applies.

• payable upon joining
• billed annually thereafter
• non-transferable

Membership access may be suspended if unpaid.

4. Monthly Membership Payments (PayFast)

Membership Fee:

{membership_fees}

Billing Frequency:

{membership_recurrence}

Payments are processed securely via PayFast subscription billing.

Billing occurs on either:

• the 1st of each month
or
• the 26th of each month

depending on the selected billing cycle.

Payments are made in advance for the upcoming training period.

Membership must remain in good standing to maintain access to training.

If payment fails:

• training access may be paused
• outstanding amounts remain payable

All membership changes must be requested in writing.

Billing continues until cancellation is completed using the official cancellation procedure.

4A. Billing Timeline Explained (Including Pro-Rata)

Members are billed either on the 1st or the 26th of each month.

If joining mid-month, a pro-rata fee applies to the membership fee only.

The registration fee is not pro-rated.

Example:

Join 10 March
Billing date 26 March

Pro-rata covers:
10 March – 25 March

Next full billing date:
26 March

After this, billing continues monthly on the selected billing date.

5. Online Training Access

Active members may receive access to Gracie University online curriculum.

Online content:

• supports in-person learning
• may vary by program or rank
• is available while membership is active

Access may be removed if membership becomes inactive.

6. 60-Day Cancellation Policy

Membership may be cancelled using the official 60-Day Notice of Membership Cancellation Form.

The notice period begins when written notice is received.

Membership ends on the last day of the calendar month in which the 60-day period expires.

Membership fees remain payable during the notice period.

Training may continue during the notice period.

Refunds are only provided where required by law.

7. No Rollover Classes

Unused classes:

• do not roll over
• are not refundable

Additional classes may be charged at R150 per class.

8. Freeze Policy

Membership may be frozen:

• maximum 2 months per 12 month period
• written request required
• 50% fee applies during freeze

Membership duration extends accordingly.

9. Injury Policy

If injury prevents training for 3 months or longer and confirmed by a medical professional:

member may:

• freeze membership at no cost
or
• cancel membership with 30 days written notice

10. Conduct & Safety

Students must:

• behave respectfully
• follow instructor guidance
• train safely
• maintain hygiene standards

Unsafe behaviour may result in suspension or termination.

11. Hygiene Policy

Students must:

• wear clean uniform
• maintain personal hygiene
• keep nails trimmed
• not train with contagious skin conditions

Students may be asked not to train if infection risk is present.

12. Right of Admission

Gracie Jiu-Jitsu Pretoria reserves the right to:

• refuse entry
• suspend participation
• terminate membership

where necessary to maintain a safe environment.

13. Facility Damage

Members may be held responsible for damage caused through negligence or misuse of facilities or equipment.

14. Kids Behaviour & Parent Etiquette

Parents agree not to coach from the sidelines and allow instructors to manage the class.

Disruptive behaviour may result in removal from class.

15. School Closures

Closures up to 5 weeks annually do not affect membership fees.

16. Membership Changes

Downgrades may incur an R850 fee.

17. Late Payments

Payments more than 10 days overdue may incur a R200 late fee.

18. Default Payments

Member is responsible for reasonable collection costs where permitted by law.

19. Family Discounts

Family discounts apply only to members living at the same address.

20. Media Release

Photos or videos may be used for promotional purposes.

21. POPIA Privacy Consent

Information is collected for:

• administration
• communication
• billing
• safety

Information is handled according to POPIA.

22. Non-Transferable Membership

Memberships are non-transferable.

Agreement Confirmation

I confirm that I have read, understood and agree to this agreement.

Electronic signatures are legally binding.

Signed at:

Sign Date:

{sign_date}

Name:

Signature:

Membership Details  

I understand that my membership program and the related tuition payments will begin automatically according to the following details:

I have read and understand the terms and conditions of the 10-day free trial set forth herein. 

Billing Account Information  

I have read and understood all the terms and conditions set forth herein and understand that any electronic signatures appearing on this agreement are the same as handwritten signatures for the purposes of validity, enforceability, and admissibility.

Sign Date: {sign_date}